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Published
22. April 2021
Location
Denmark
Category
City
Kolding
Deadline
12. May 2021

Description

Vattenfall is one of Europe´s largest electricity generators and producers of heat. We operate in Sweden, Denmark, Germany, the Netherlands and the UK. Our strategy is to reduce emissions from power generation with a road map aiming at achieving climate neutrality by 2050.

We are looking for a Project Coordinator for Main Component Exchange (MCE) Projects within O&M Projects department, in Integrated Operations in our Business Unit Offshore Wind, a part of the Vattenfall Organization.

The Project Coordinator for MCE Projects works as part of Project Management team and do various tasks, but mainly related to our projects categorized as MCE Projects, but also for other projects within O&M Projects.

The scope of work will be for various parts of the assets in all offshore wind farms in Vattenfall, such as but not limited to:
  • Logistics booking, control and follow up, mainly related to replacement of main components for related spares and tools in the different projects
  • Contract call offs and follow up of costs related to main components projects
  • All related admin work in SAP system for work orders and material management

Purpose
The Project Coordinator for MCE Projects ensure we have full control of project related activities and that those activities are entered, reflected and followed up on in our SAP system.

Key responsibilities
As Project Coordinator for MCE Projects you will have the following key responsibilities:

  • Take initial dialogue on commercial matters and in complex/severe matters escalate issues to our Commercial Management function.
  • Ensure the material management process is followed for spares/materials used in the project.
  • Book and call off logistic solutions for timely execution of our MCE projects.
  • Register Purchase Requisitions and call offs in SAP.
  • Follow up on incoming invoices vs Purchase Requisitions and calls offs and ensure the quality of the data in our SAP system and on the Work Orders.
  • Monitor and report of projects details.
  • Monitor performance of obligations of all contracted parties with the support from Project Manager

Key deliverables/activities
As Project Coordinator for MCE Projects you will have the following key deliverables/activities:

  • Ensure and start-up of base data in SAP preparing the project work.
 Align with controller for the setup of investment order number.
 Set up of work order in SAP.
  • Request and check availability and delivery lead time of main component with supplier.
  • Request and arrange logistic/transportation of main component to harbour and do a first time plan for pick-up and delivery.
  • Ensure and plan for the logistic/transportation of exchange frames and special tools.
  • Customs handling with support from our internal customs experts.
  • Do the call off booking and preparation of the jackup BIMCO (contract) based on input from the MCE Project Manager.
  • Create Purchase Requisition for BIMCO, personnel/manpower and tools and run the request all the way until a finished Purchase Orders is in place.
  • Ensure BIMCO and PO are received and counter-signed by all parties.
  • Ensure and archive all contract documentation in SharePoint and ensure SAP system has all the same up to date in the Work Order for each project (Work Order shall have PO’s, material numbers, etc as correct data items with the WO as the correct cost taker).
  • Quality control of costs by monitoring and following up on invoices, time used and other expenses ensuring it matches the quotes, call offs and PO’s made and that costs are correctly booked on the Work Order for the project.

Organisation
You and team members from O&M Projects in Integrated Operations and from other relevant departments will form the project team for the different projects.

The role will in the future be working in close relation with central warehouse organisation.

Qualifications
As a Project Coordinator in O&M projects you hold the following qualifications:

  • Very good knowledge and experience in SAP system and especially in the modules covering Work Orders, Material Management and with work related to Purchase Requisitions and Invoices.
  • Knowledge and experience in arranging and planning of logistic as well as monitoring and rearranging the planning of the logistic of spares and tools.
  • Knowledge and experience in doing call-offs from framework agreements and dealing with suppliers and logistics sub-suppliers.
  • Knowledge and experience with contract- and commercial management and being used to follow up on costs and scope related to previous call-offs.
  • High degree of self-motivation and ability to work independently.
  • Good interpersonal skills.
  • Has high belief that quality in administration brings value and control for the business.
  • Experience from the Wind Power business is an advantage
  • Team player with excellent communication skills.
  • Good English language skills, both verbally and written.
  • Ability to work in an international and diverse environment.
  • Well organized and structured work approach.
  • Proactive and can simplify complexity and find a way forward.
  • Ask for help when it is needed.
  • Transparent in your work.
  • Agile and responsive, quick to adapt appropriately to changing situations

Who are you?
You have a clear feeling of “sense of urgency” without compromising on safety as we work in a fast-paced environment. You have the courage to say STOP! in critical situations while always looking for opportunities to solve the problem.
A flexible attitude with regards to tasks, hours and travelling as/when necessary.

Location
The location for the position is Kolding or Esbjerg.

We offer
We offer you a challenging and independent job in an informal working environment. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

For your information
If you have any questions regarding the position please contact Magnus Jansson on +46 705239056
If you have any questions to the recruiting process please contact Senior Recruiter Jette Ingeberg on +45 22 57 07 51.

Application
We welcome your application in English, including CV and cover letter. Last day to apply is the 12th of May 2021.

Apply online on this page.

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

We look forward to receiving your application

Our Organization:
Energy is our contribution to quality of life – day after day. With around 20.000 colleagues Vattenfall provides comprehensive electricity and heating offerings to several million customers in northern Europe. For the work ahead we need people who are fully dedicated to our customers and to a sustainable society – people like you.

Business Area Wind is responsible for Vattenfall’s Onshore and Offshore Wind as well as other non-hydro Renewable activities like solar PV and batteries. Today we develop, construct and operate wind generation in Sweden, Denmark, Germany, the Netherlands and the UK. In addition, we have a clear strategy to develop our solar PV and battery operations further.

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