Description
Date: 21-Jan-2022
Location: Sävedalen, SE, 433 63
Company: Lloyds Register
Job ID:35399
Location:Gothenburg : Göteborgsvägen 74
Position Category:Administration/Business Support
Position Type:Employee Regular
We are a leading international provider of classification, compliance & consultancy services to the marine & offshore industry, helping our customers design, construct & operate their assets to the highest levels of safety & performance. We are shaping the industry’s future through the development of novel & innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.
Are you committed to a career in marine/offshore? And equally committed to the race to net zero? Then there is simply no better place to work.
It was more than 260 years ago that Lloyd’s Register set up the world’s first marine classification society. We were ahead of our time then, and today, we are still leading the way – with a clear focus on energy transformation within marine and offshore.
Our clients look to us to balance performance, safety and the drive to decarbonisation; and our unique mix of expertise, innovation and technical research capability is set to make a big impact. We now need more expert hands on board to help us do it.
The Role
To provide high level administrative support against defined procedures, with autonomy over workload to meet business needs. Undertakes a wide range of complex administrative activities and resolves complex queries. May include delegation and monitoring of other´s work.
You will:
Resource planning for local SD teams, handling the field/general email box, maintaining workbook, assigning control numbers
Provide primarily administrative support to the ScanBalt SD team
Be part of the Scanbalt office telephone exchange network as well being part of the virtual telephone exchange team for the ScanBalt to cover all offices.
Have active exchange with Scanbalt SDTA team members and support each other when required.
Preparing MEC contracts (2502) after consultation with SD
Preparing In class contracts (2509) after consultation with SD
Creating quote for contracts in BYD
Buyer role in order to be involved in the Supplier process/invoices
Maintain Works approval, service suppliers’ correspondence
Being RP for Scanbalt projects
Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
Data filing/entry in accordance with defined procedures.
Deal with queries and build relationships with internal/external clients, as appropriate.
Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
Certificates and SD Support
Upon request prepare MEC certificates for major clients - high volume certificates for a particular client
Support the certificate team CEA and WEA upon request
You will need:
Professional administrative education or equivalent
Previous experience in an administrative support role, good understanding of Service Delivery processes
Excellent cooperation and communication skills with own team and with other internal and external stakeholders
Strong customer orientation. Responsive and pro-active.
PC-literate; MS Office. CS 10
Structured and well-organized working style, attention to detail and data correctness.
Proficiency in the English language (spoken and written).
Flexibility as the role develops
#LI-JL1
Diversity and Inclusion at Lloyd's Register:
Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.
The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities)
Job Segment: Research