Description
Introduction
Description
The scope of work is set from the manufacturing stage until completion of trial operation and handover. The Document Controller ensures that the documentation during these phases is according company handover specifications, regulatory requirements, permit conditions and other available conditions. This is done in close cooperation with the Project lead Hand Over, Project Manager Land Station, Commissioning Manager and the Site Manager.
Roles, tasks and responsibilities:
Alignment with internal stakeholders (Asset Management (ATF), Grid Field Operations (GFO) and Project Management Office (PMO) and contractors for Handover Documentation;
First contact for the project in relation to all of the Handover Documentation topics at the land station;
Create and implement together with the Project lead Hand Over, Document manager projects and Project manager land station internal instructions for site teams / construction site;
Establish processes for early involvement of GFO in the technical documentation review;
Responsible for QA processes for structuring and follow up of all site documentation form sub-contractors to have a correct as built documentation set and all test results from installation and commissioning are in place;
Interdisciplinary way of working – considering what influence decisions have on other disciplines or later stages in the project e.g. for handover;
Overseeing the complete process from design to handover and overseeing implications on other related processes;
Able to alert and act directly to prevent expected difficulties;
Able to provide direct steering to documentation issues which occur on site, prior to the upload process commences. This results in higher quality of formal processes;
Set up regular handover meetings with the contractors to guarantee a smooth handover of documentation.
In particular, the following documents / processes have to be considered:
Test and verification documentation / construction process (including accompanying documentation, if necessary documentation for the approval process, certificates, permits);
Monitor construction completion documentation including all accompanying documentation for the desired phase;
As Built process / red/blue marked documentation (control and carry out regular verification of the contractors documentation);
Handover Documentation specification (control and carry out regular verification of the contractors handover documentation).
Requirements
Candidate Profile
You have completed at least a relevant education on Bachelor level and affinity with ICT;
You have proven knowledge and experience (3 years +) of organizing handover documentation and information streams in complex project organizations preferable in the electrical engineering, civil construction and/or offshore field;
You have good communication skills and are able to organize and schedule activities well;
You show initiative, you are analytic, sensitive, aware of different interest and capable of balanced judgment;
You are able to present yourself towards internal and external stakeholders;
Knowledge in one or more document management systems; experience with Think Project and SharePoint is an advantage;
You are dynamic, enthusiastic, intrinsically motivated, you take your responsibility and ownership (committed); no 'nine to five-mentality';
Excellent knowledge of MS Office products (Word, Excel, PowerPoint);
You are fluent in English, both verbally and in writing.
Offer
Position will be filled as soon as a suitable person is found.
Dovre Group is an equal opportunity employer. We encourage applications from anyone meeting the requirements for this position.
Reference number
22 852
Information
For more information about the position above or working for Dovre Group, please contact:
Roman Stepankov
roman.stepankov@dovregroup.com
Closing date
2020-11-30 12:00:00